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Golden Racquets Executive Board Meeting Monday, August 3, 2009
As revised per comments at the Nov. 2, 2009 meeting
Present were:
Charles Russo, President Mary Jettner, Newsletter Editor Ed Byrne, Vice President Sally Hanlein, Webmaster Nancy Dungan, Secretary Fred Hart, Rating Chair Bob Westall, Treasurer Ray Hanlein, Chief Information Officer Bill Summerson, Caring Chair
President Russo opened the meeting at 10:06am.
Nancy Dungan, Secretary, read the report from the May 11, 2009 meeting, which was approved with no corrections. She gave members a list of new 2009 members, which numbered 16. Currently we have five members in progress.
Ray Hanlein, CIO, stated we currently have 273 members.
Bill Summerson, Chair of the Caring Committee, reported sending cards to three members for health reasons and a sympathy card to Hazel Olin. He also noted he was in the process of sending a card to Don Calvert due to recent dental surgery.
Mary Jettner, Newsletter Chair, stated that she expects us to have 3 or 4 newsletters a year with the next one due out Sept. 20th.
Although Cynthia Fondriest was not able to be at the meeting, she sent a report. She said the Annual Meeting would be Oct 20th from 11:30am to 2:00pm at P.J.Skiddos; she is working on a selected menu and needs to know the cost from last year. Cynthia also stated she has had difficulty sending out information for our socials. She suggests we find a better way to communicate with our members rather than email. She is planning one social a month, including a holiday foray.
Treasurer, Bob Westall reported we have $49,583.50 in the account as of August 3, 2009. He noted we have had $1,755.00 Park Authority donations which is double the amount from last year; we have $162 accrued donations. The winter tennis costs is $32,919.00 with $2,821.50 paid to 4 Seasons. The unencumbered check book balance was $17,731.00. Bob noted that the Social Committee needs to collect fees before the parties. Charles Russo proposed we have four social events: February, April, August and the Annual Meeting in October. It was decided not to have a social in September; Charles volunteered to call Cynthia to tell her of changes.
Ed Byrne, Vice President, reported that the winter schedule went out Friday, July 31. There has been a reduction in the number of courts at Burke ( Mon 4to 3), Fairfax (Tues and Thur, 4 to 3), Four Seasons (Fri 4 to 2) and at Wakefield (Thurs 3 to 1 and Fri 4 to 3); he reported a 10 % reduction in tennis sign-ups for the winter season. He thought it could be the economic times, a lack of competition in some of the venues, or our operating procedures. Ed moved we delegate an Ad Hoc committee to review the present status of Golden Racquets’ governing documents (constitution, bylaws, and operating procedures) and propose appropriate changes if any to the Executive Board prior to the next general meeting. The motion carried by 8 to 1. Ed Byrne, Nancy Dungan and Charles Russo volunteered to be part of the Committee.
Fred Hart, Rating Chair, reported on the winter sign-up. He plans to visit all the courts to see if any changes need to be made by the Park Authority. He currently has all new members rated except for four persons.
President Russo reported that the Park Authority Prime Time Doubles class will be held in September and will be advertised a second time. Fred will investigate the winter instructional class at Fairfax with practice and drill.
New Business
Under New Business, Bob Westall moved to give people more than two weeks to respond to the sign-up. He recommended four weeks. Ed seconded the motion and it passed 7 to 2. Fred asked Mary to notify people in the newsletter of the coming sign-up dates.
Ed brought up that the application should be in with the newsletter. He suggested we work with The Tennis Group more due to similar activities. Fred suggested we lower our age requirement to 50 years old.
The meeting was adjourned at 11:55 am. The next meeting will be the General Meeting October 20,2009.
Respectfully submitted,
H. Nancy Dungan, Secretary
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