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Golden Racquets

Executive Board Meeting Minutes

Monday, February 1, 2010, as approved May 3, 2010

Present were:

Charles Russo, President                                  Mary Jettner, Newsletter Editor

Ed Byrne, Vice President                                  Sally Hanlein, Webmaster

Bob Westall, Treasurer                                    Fred Hart, Rating Chair

Ray Hanlein, Chief Information Officer                Pat Jordan, Social Chair

Absent: Nancy Dungan, Bill Summerson, Pitamber Devgon

President Russo opened the meeting at 10:10am.  A request had been made for someone to take the minutes, there being no volunteers, and Charles Russo agreed to take the minutes.  Pat Jordan provided back up notes.

Charles Russo gave the secretary report.  Motion to approve the November 2009 minutes was approved.  New member information as provided by Nancy Dungan:  seventeen new members since the November meeting and we have six members that are in progress.  Chares Russo and Fred Hart agreed to determine if a “Golden Racquets” advertisement the size of a business card could be produced.

Ray Hanlein, CIO, stated we currently have 289 members.  To update the emergency contact information, a line for members to complete has been added to the annual membership sheet.  Charles agreed to draft an email introduction for the newsletter distribution.

Sally Hanlein, Web report, reported that the Adobe writer program could not be purchased for the funds allocated by the board.  She and Fred Hart have found a free software PDF writer that will be used.

 Charles Russo gave the Caring Committee report as provided by Bill Summerson, three get well cards were sent; three sympathy cards were sent, and one memorial gift was made to the Greenspring Benevolent Fund.

Mary Jettner, Newsletter Chair, Still needed some information to produce the newsletter, Charles agreed to contact those who needed to provide same.  Newsletter to be emailed to most members and Mary to mail to those without email.

Pat Jordan, Social Committee:  Said we had 10 and maybe 12 signup to come to the bowling social Feb 7^th.  The April annual tennis party to be April 17.  Discussion concerning a June captains event and the need to hold a fourth social.  It was agreed that the board had approved having four socials open to members.  October luncheon & annual meeting, Oct 19.  A possible August pool & tennis party, Pat & Ed to discuss.

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Bob Westall, treasurer reported we have $20,322.94 in the BB&T checking account as of December 31, 2009 with no bills outstanding.  This represents an increase of over $12,300.00 in the GR cash position during 2009.  The Treasurer pointed out that if the GR continues collecting cash at the rate we did in 2009 our cash position could increase another $8,000 to $10,000 to almost $30.000.  This would be true even in the face of a $1.00 hourly rate increase for the Summer of 2010.    A motion was made by the Treasurer that we therefore reduce the summer indoor sign up fees by $10 for the two hours sessions and $7.50 for the one and one-half hour summer sessions under what was charged for summer of 2009..  After discussion, the motion carried by a vote of six to two (opposed were Chares Russo and Ray Hanlein, all others present approved the motion).  Charles Russo agreed to change the summer signup sheet to reflect the change.  It was also pointed out by the Treasurer that before the rates for the Winter 2010/2011 Season a review of our cash position be done.

Ed Byrne, Vice President, made a motion to take the draft changes of the governing documents to the general membership.  After discussion the board approved the scheduling of a special membership meeting to be scheduled by Ed sometime after the summer season starts.

Fred Hart, Rating Chair, reported that there were six new members waiting to be rated.  That he had solicited the input of the captains for recommended re-ratings and that five year cycle of rating review yielded 47 members to be rerated this year.  A letter has been sent to one member who has fallen below the 3.0GR rating level.  One member, currently in a competitive group, has fallen below 3.5 GR rating, letter to be sent.

Charles Russo, president report, reported on the need for Summer venue captains, Bob Westall volunteered to take one venue; still need someone to head up a nominating committee for the 2011 slate of officers. 

New Business, At the request of GR, Fairfax Country Park Authority has officially added a tennis doubles class for those over 55 years of age.  Requested the board to consider the number and days of the upcoming winter venues and be willing to discuss same at the May meeting.

The meeting was adjourned at 11:53 am.

The next meeting will be Monday, May 3, 2010, same times and same place.

Respectfully submitted,

Charles M. Russo, acting Secretary