Golden Racquets

Executive Board Meeting

Monday, May 3, 2010

 

Present were:

 

Charles Russo, President                                  Mary Jettner, Newsletter Editor

Ed Byrne, Vice President                                  Sally Hanlein, Webmaster

Nancy Dungan, Secretary                                  Fred Hart, Rating Chair

Bob Westall, Treasurer                                    Ray Hanlein, Chief Information Officer

Bill Summerson, Caring Chair                           Pat Jordan, Social Chair

Absent: Pitamber Devgon

 

President Russo opened the meeting at 10:10am. 

 

Ray Hanlein, CIO, stated we currently have 255 members. He plans to update the emergency contact information, addresses and phone numbers each year. He will also add cell phone numbers to the database during the winter season but not have them available on the roster. Ray stated that he would continue to do the CIO report next year.

 

Nancy Dungan, Secretary, read the secretary’s report from the Feb.1 meeting with the following change:

 

“Bob Westall, Treasurer reported we have $20,322.94 in the BB&T checking account as of Dec. 31, 2009 with no bills outstanding.  This represents an increase of over $12,300.00 in the GR cash position during 2009.  The Treasurer pointed out that if GR continues collecting cash at the rate we did in 2009, our cash position could increase another $8,000 to $10,000 to almost $30,000.  This would be true even in the face of a $1.00 hourly rate increase for the summer of 2010. The Treasurer made a motion that we therefore reduce the summer indoor sign-up fees by $10 for the two hours sessions and $7.50 for the 1 ½ hour sessions under below that charged for summer of 2009.  After discussion, the motion carried by a vote of six to two (opposed were Charles Russo and Ray Hanlein, all others present approved the motion).  Charles Russo agreed to change the summer signup sheet to reflect the change.  It was also pointed out by the Treasurer that before the rates for the Winter 2010/11 season are distributed, a review of our cash position be done.”  A motion was made by Ed Byrne, with a second by Ray to approve the amended minutes.  The amended minutes were approved with a 9 to 1 vote.  Nancy also provided a new membership list from Jan 2010 to May 2010 with 15 new members.

 

Bob Summerson, Caring Committee Chair, reported a $50 check was send to Westminister Resident Support Group in memory of Herb Deremer, the husband of Nancy Deremer, who died March 8.  A 450 check was also sent to Susan Kolmer Breast Cancer Organization in memory of Betty Sheffield who died May 2, 2010.  Get well cards were also sent to Patricia Jordan and Cap Oliver.

 

Mary Jettner, Newsletter Chair stated she received no complaints about the email distribution of the newsletter.  Since 37 members do not have email, copies were mailed to them.  Bob commented that the summer sign-up also went well after being emailed to members.  The goal for articles for our next newsletter will be June 7, with distribution on June 15 to members

 

Pat Jordan, Social Chair, had four Socials planned for the membership.  The bowling party had to be cancelled due to inclement weather and cannot be rescheduled due to time restraints.  The annual spring tennis party was held on April 17^th and it was very successful.  71 persons attended and everyone enjoyed themselves. 

 

The picnic for the Captains and Board Members has been planned for May 13^th at Van Dyck Park in the large pavilion.  Tennis and volleyball courts are available.  Food and drink will be provided by GR.  A summer tennis party may be held at Fairfax Racquet in August.  It can be cancelled within a reasonable amount to notice. 

 

The annual luncheon meeting location at PJ Skidoos Restaurant has been reserved for October 19.

  

Bob Westall, Treasurer, reported we have $23,329.86in the account as of May 3, 2010.  He stated we made $448.20 from the tennis party; food was brought by the guests.  Bob distributed detailed financial information about court revenues, costs and summer sign up charges.  He recommended we break even, not make a profit.  Charles recommended we establish a budget committee.  A motion was made that the budget committee set fees for the 2010-11 season.

 

Ed Byrne, Vice-Chair, recommended we consider changing some of our courts for next summer. This was tabled.  Ed also proposed a meeting on June 11 at 11:00am to 1:00pm at Fairfax Library Room 111A to vote on the proposed changed to the constitution and bylaws.  A notice and proxy letter will be mailed to members.

 

Fred Hart, Past Chair, stated that members who fall below 3.5 in rating could play only if the Captain agrees.  If people need to be rerated they can talk to Fred and it may be done once a year.

 

Charles Russo, President, asked the Board if they were willing to serve next year in their current positions.  All agreed except Pat Jordan, who was undecided.  He also discussed changes to the proposed winter courts.

 

The meeting was adjourned at 12.02  our next meeting will be Thursday, August 5, 10am to 12pm

 

 

Respectfully submitted,

 

H. Nancy Dungan, Secretary