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Golden Racquets Executive Board Meeting Monday, November 2, 2009
Present were:
Charles Russo, President Mary Jettner, Newsletter Editor Ed Byrne, Vice President Sally Hanlein, Webmaster Bob Westall, Treasurer Fred Hart, Rating Chair Ray Hanlein, Chief Information Officer
President Russo opened the meeting at 10:10am. A request was made for someone to take the minutes, there being no volunteers, and Charles Russo agreed to take the minutes. Charles Russo gave the secretary report. Information as provided by Nancy Dungan: The August 3, 2009 minutes were approved with three changes. Nancy provided the list of new 2009 members, which numbered 29, and was distributed. Currently we have four members in progress. Ray Hanlein, CIO, stated we currently have 283 members. CIO agreed to determine a method so that the clubs emergency contact information for each member can be updated. Board members complimented Webmaster, Sally Hanlein, for a fine web site. The board approved, if cost is $150 or less, the purchase of Adobe software so the future newsletter can have a more finished look on the web site. Charles Russo provided the list of cards, etc sent by the Caring Committee. Bill Summerson had provided the list. Mary Jettner, Newsletter Chair, shall have the next newsletter ready to be distributed by Feb 12, 2010. Newsletter will include the Annual Membership renewal and summer signup sheet. Social Committee. The board praised all those involved in a successful annual luncheon & meeting (84 in attendance in 2009 vs. 63 in 2008). Bob Westall provided a monetary accounting of the 2008 socials. The Board re-affirmed that the 2010 calendar shall include a February, April, August, & October social event. Treasurer, Bob Westall reported we have $29,401.39 in the account as of November 2, 2009 with existing obligations expected to be 9,259.00. He noted the club is in excellent financial shape. It was noted that due to the generosity of the membership, we have $6,143.50 that has been donated to the Fairfax Park Authority (FCPA). It was suggested at the annual meeting that two courts at Wakefield are in need of resurfacing. The board approved a motion to request that the FCPA use the funds towards the re-surfacing of the courts. Charles Russo agreed to contact the FCPA. Ed Byrne, Vice President, provided a copy of the draft changes recommended by the Governing Documents Review Ad Hoc Committee. Ed & the committee were thanked for their efforts. As many were not present, it was requested that the draft documents be electronically distributed to the board for comment, that the Ad Hoc committee review the comments, incorporate the comments as they think necessary and have the Final Draft electronically distributed to the Board by Jan 1, 2010 so that the Board can vote on same at the February 1, 2010. Fred Hart, Rating Chair, reported that two new members have been rated and that four are waiting to be rated. A draft letter for those members currently rated below 3.0 to be developed and reviewed by VP & President prior to it being distributed. President Russo distributed the January through June 2010 Calendar, board requested that the February social be added to same. He thanked all those who helped make the 2009 Annual Meeting & Luncheon a great success. New Business, no new business was proposed prior to the meeting. Charles Russo advised all of the need for someone to head a nominating committee for 2011 elections, no volunteers were present, it was suggested that we ask the captains for their suggestions. Charles Russo asked the board members to think about reducing the number of venues next winter season, some discussion ensued concerning split seasons, snow birds, and high number of members who are subs only. Prior item will be discussed at the next board meeting.
The meeting was adjourned at 11:55 am. The next meeting will be Monday, February 1, 2010, same times and place.
Respectfully submitted,
Charles M. Russo, acting Secretary
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